Accounts Payable Clerk

The Part Time AP Clerk is a key position, responsible for supporting VS&C’s accounting operations by coordinating and executing in a fast-paced and dynamic work environment. The AP Clerk owns the Accounts Payable function ensuring payments are made timely. This Team Member handles important tasks, such as entering vendor invoices, preparing vendor payments, reconciling subsidiary ledgers, and maintaining proper documentation. The hours can be flexible but intended to take place during regular Business Hours M-F, 8am-5pm.

ESSENTIAL FUNCTIONS:

• Review all invoices for appropriate documentation and approval prior to vouching and payment.
• Process 3-way P.O. matching invoices.
• Match invoices to checks, submit ACH run for approvals, obtain signature for checks and distribute checks accordingly.
• Responsible for annual 1099 maintenance and distribution.
• Respond to all vendor inquiries, reconcile vendor statements, and research and correct discrepancies.
• Process employee travel expenses.
• Reconcile and vouch company credit cards (AMEX).

· Maintain AP files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.

• Assist with month-end closing process, including AP subsidiary account reconciliations.
• Maintain and update corporate credit policies and procedures and company payment terms; process credit applications for new vendors
• Maintain payable files in an organized and timely manner.
• Special projects as required.

Job Requirements:

§ Bachelor’s Degree in finance or accounting or equivalent experience in accounting/bookkeeping

§ Working knowledge of generally accepted accounting practices

§ Proficiency with Microsoft Office Products, especially Excel

§ Ability to work under pressure and meet deadlines

§ Attention to detail

To perform this job successfully, an individual must be able to perform each essential duty at a satisfactory level. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit for prolonged periods of time
• Regularly required to talk and hear
• Regularly required to visually observe objects up close and at a distance
• Regularly requires hands with finger dexterity
• Occasionally required to reach or bend
• Infrequent light physical effort is required

Mental Demands:

The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions
• Regularly requires demonstrated poise, tact and diplomacy when interacting with those encountered in the course of work.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily performed in an office environment.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Physical Setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:
All team members are required to wear a mask regardless of vaccination status.

Education:

• Bachelor's (Preferred)

Experience:

• Accounts payable: 1 year (Preferred)

Work Location: 

• 10516 Route 116, Suite 200, Hinesburg Vermont 05461

Interested in joining our team? Click here to send us an email with your resume.  Don't have a resume? No problem - just tell a little about yourself in the email.  Someone from our hiring department will be in contact shortly!